In my research, I have consulted the "Women's Land Army: Index to Service Records of the Second World War" held on microfiche at The (UK) National Archives (MAF421), as described here.

Consulting Shown Mills' Evidence Explained there are 2 possible 'models' I could use as the basis for constructing the citation:

  • Fiched manuscript (Preservation Copy)

Many manuscript materials are microfilmed or microfiched for preservation purposes only. They are not sold to the public and are not considered publications. Copies typically exist only at the library or archives that created the film.

  • National Government Records (Image copies)

The guidance from Shown Mills in this case is less clear cut, as it is predominantly about microfilmed copies of US Records held by US National Archives and National Archives and Records Administration; however, it ought to be possible to extrapolate to the UK situation. The recommended approach seem to be to cite the microfiche as if it were a publication (but quite frankly, this section of the book is as clear as mud to me, hence the question).

Which model should I choose as the basis for my citation?

Quotations are from Evidence Explained, 2007.

  • It would be helpful if you quoted the two EE models you mentioned, as not everyone will have the reference to hand
    – Sue Adams
    Dec 15, 2012 at 10:33
  • @SueAdams, I'm not sure about the copyright implications of doing so. Will add a description of the two models.
    – user104
    Dec 15, 2012 at 10:43
  • If nothing else helps, you may be better trying the forums on the Evidence Explained web-site on evidenceexplained.com/forums/evidence-explained I did once throw caution to the winds and try to help out on an 1851 census discussion and I think the exchange was profitable to all. Not sure if "EE" is ESM herself or whoever looks after the site for her... At least there shouldn't be any copyright issues there!
    – AdrianB38
    Dec 16, 2012 at 21:36
  • I'll e-mail her and ask what she (Elizabeth) thinks. : } nothing better than getting it from her. If she replies I'll post her answer. Dec 17, 2012 at 1:22
  • @AdrianB38 I did consider asking there but wanted to try here first.
    – user104
    Dec 17, 2012 at 8:34

1 Answer 1


Microfiche series: MAF 421, "Ministry of Food: Women's Land Army: Index to Service Records of the Second World War 1939-1948." Original records held at, The National Archives (United Kingdom) in Kew, Richmond, Surrey, TW9 4DU.

National Government Records (Image copies) seem to work for me, I would use that model. I suppose that it all depends on what you can do with the photocopy that they send you. If you're authorized to use the image then it becomes a publication.

  • Which model did you choose?
    – user104
    Dec 17, 2012 at 15:17
  • Image copies seem to be the best fit for me. The reason I give is due to the limited availability (it's possible to recieve a photocopy) of the index. Dec 17, 2012 at 15:31

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